Services
Tender Management
According to CIPS (the Chartered Institute of Procurement and Supply), the main objective of the tendering process is to:
“ensure the “best fit” supplier is selected to supply goods and/or services to the customer which offers the best value for money. Such a supplier is likely to be sound commercially, technically competent, financially sound and perceived as best for the task.”
W. Edwards Deming
"Let us ask our suppliers to come and help us to solve our problems."
An end to end tender management service provided by Costmap experts is a key feature of our portfolio. The service aims to support organisation to achieve the following objectives:
- Scope of work review/development.
- Draft contract development.
- Pricing and Renumeration development.
- Performance measures development.
- Market analysis and development of bid list.
- Response management to clarification.
- Negotiation of exceptions.
- Commercial and legal negotiations.
- Contract Execution
Costmap provides this service in the same manner as Project Procurement Service albeit with a more limited scope. Below are some of the preferences suggested by Costmap in some of the important steps in tender management:
- Event - Costmap Preference.
- Pre-Qualification - Ideally done in advance. In-Tender prequalification can be conducted if necessitated by lack of time.
- Tender Package - pdf file to accompany the bound hardcopy/each page numbered.
- Bid Bond - Depending upon the client requirement and market risks.
- Responses To Clarifications - Shared with all bidders through a Tender Bulletin.
- Bid Deadline Extensions - Subject to market response and client approval.
- Evaluation Scheme - Outline shared in advance in Instructions to Bidders.
- Evaluation - Normalization of bid responses before commercial evaluation.
- Evaluation Schemes - Various schemes are used depending on the best fit
Most Economically Advantageous Tender (MEAT) which should consider.
- Scoring Methodology
- Quality.
- Technical ability.
- The proposed design.
- Accessibility.
- Social characteristics.
- Environmental benefits.
- Innovation.
- Customer service or ongoing support.
- Ability to deliver on time.